Conference Rooms may be used by non-profit organizations holding community meetings that are free and open to the public. Meeting rooms may not be used for solicitation, promotion or sale of items or services, worship services, or social or celebratory events.

To reserve a conference room, call the preferred library location to check the availability. You must have a Lexington Public Library Card and will be required to sign a conference room reservation form before occupying the room.

Conference rooms cannot be reserved more than 3 months in advance and organizations are allowed to meet at each location 6 times per calendar year.

All locations have projectors that may be used for a fee of $30. Organizations may use branch TV/DVDs for a fee of $25. Government organizations are exempt from the TV/DVD fee.

How do I reserve a Conference Room?

Step 1: Select the Library location

Step 2: Call or visit the Library to check availability. Be prepared with the following information:

• Date and time of the meeting
• Purpose of the meeting
• Library card number
• Contact information, including telephone number and email address

Step 3: Sign and date the Conference Room Reservation Form and pay for any equipment requests such as a projector or TV/DVD.

Beaumont Branch

One white Board available for the branch

Central Library

Projector and TV/DVD available upon request. The Library will provide two hours of free parking. 

To reserve, call 859-231-5504

Eagle Creek Branch

Northside Branch

One white Board available for the branch

Tates Creek Branch

TV/DVD available upon request.

Village Branch

TV/DVD available upon request.

The William Stamps Farish, III Theater at the Central Library is available to the community for lectures, live music, community forums, film festivals, small theatrical productions, dance performances, literary readings, debates, and other creative uses.

Theater Rental Rates
 

Refreshments such as popcorn, candy, and bag lunches may be consumed in the theater, but may not be prepared onsite.  All drinks must be covered.

Tobacco products are expressly forbidden.  Alcoholic beverages are forbidden except at specific Library functions or by special permission of the Executive Director.

The Library will provide two hours of free parking.  Attendees should have their Lexington Public Library Parking Garage tickets validated at the first floor service desk.  Groups wishing to pre-pay additional attendee parking can make arrangements at the time of application.

The sale of goods outside the theater is limited to tickets for productions, books, CDs, and DVDs. The Theater may not be used for non-library fundraisers.

There is no separate charge for equipment.  However, the group reserving the equipment is responsible for knowing how to use the equipment or for getting instruction.  Any training required for the use of electronic equipment must be arranged by the event organizer a week prior to the event.   Staff assistance on the day of the event cannot be guaranteed.

Should Organizations putting on stage productions need to use the Theater for rehearsal, they may use the space up to 6 days prior to the main event if available. Room rental and after hour fees apply.

Procedures for making a theater reservation:

Organizations wishing to use the theater must fill out a Theater Use Application, which will be kept on file for 12 months.

The theater may be reserved on a first-come, first-served basis within the following framework:

Reservations for use of the theater may be made in person or by telephone, providing the organization’s application is current and on file.  The theater reservation form must be signed and any fees paid at least 7 days in advance of the event date.  If necessary, staff will fax, mail, or e-mail the application form to the person making the reservation for his/her signature. If the meeting is cancelled by the Organization more than 48 hours in advance, a full refund will be made. If a meeting is cancelled less than 48 hours in advance, the Lexington Public Library will retain 50% of the fees paid. 

Should the Library close due to an emergency situation, all fees will be refunded to the organization or applied to the rescheduled event.